JBD PTA Committees
Committees
Beach Bash (5th)
(Description in process)
Beautification – Gardening Club
The Beautification/Gardening Club committee is responsible for keeping up school flower beds and flower pots at the front entrance of the school– including weeding planting, and making sure the city does its part (spraying for weeds, mulching). It is also responsible for keeping up the outdoor classroom (weeding, planting, getting city to mulch, and spray for weeds) and for coordinating the Gardening Club. Beautification efforts are ongoing throughout the school year. The Garden club meets one time monthly during the school year, and is open to student’s grades 2-5. Students work with parent volunteers in the garden learning about gardening and planting and maintaining the garden.
This committee chairperson is responsible for scheduling beautification and garden club workdays, attending board meetings
and coordinating efforts with school personnel for front entrance beautification efforts. Volunteers need to be energetic and love to garden.
Some knowledge of plants is desirable but not necessary. Garden Club volunteers will work directly with students.
Benevolence
(Description in process)
Bingo Night
(Description in process)
Box Tops (Savings for Seagulls)
Chairs will be responsible for organizing a school-wide “Box Tops in Education” collection, then preparing the box tops for and submitting them to General Mills for rebate. You will work closely with the principal and with the computer resource teacher in deciding how the proceeds from this committee will be spent. Chairs should anticipate working several hours/week in the fall and the same in the spring when collection deadlines are looming. Finally, it is wise for the chairs of this committee to attend all monthly PTA board meetings.
Directory
This committee is responsible for developing an annual directory of student information that is distributed to each family and staff member in the school. Specific
responsibilities include: gathering student, PTA, SCA, and faculty information, as well as advertising sponsors.
The information gathered is put in a database then sorted and checked for accuracy. Microsoft Publisher is utilized to format the information. It is then printed, collated, stapled, and distributed. The committee begins the first week of school and the goal is for the directories to be distributed by the end of October. The committee chairperson organizes the volunteer efforts, final directory editing, coordinates copy and distribution efforts, and attends monthly board meetings.
Most work is done at home by the chair and volunteers who alphabetize the information forms and those that enter the information into the database. It is recommended to have 5-7 volunteers who will help with the alphabetizing, data entry and proofreading along with the Committee Chair. Approximately 60 - 80 hours total will be required.
Facebook
This chair updates the JBD PTA Facebook pages with announcements and responds to questions coming in through the site.
Fall Festival
This is a major fundraising and community event sponsored by the PTA in the fall. It is very well attended and is a day that families look forward to annually. The
event features food, entertainment, children’s games and other activities and is held in back of the school on a Saturday afternoon.
Committee Chairpersons are responsible for coordinating all aspects of the festival, including solicitation and follow-up with local business sponsorships, volunteer recruitment and supervision (including parents and high school students), event advertising, repair, construction, and setup, and tear-down of event booths, coordination of food and other vendors, permit applications, purchase of prizes, and coordination with school personnel and PTA officers, and attending monthly board meetings. Past events have featured a cakewalk, carnival games, hat decorating, magic show, maze, face and hair painting and more. Sub-committees are established by the chairpersons to handle different aspects of the event and are responsible for completing tasks as assigned as well as communicating progress and needs.
Many volunteers are needed and utilized in all aspects of event preparation. They are especially needed on the day of the event to work on set up and/or clean up of the carnival booths and during the event to work a 1-2 hour shift (classrooms are assigned specific booths and room parents coordinate the parent volunteer schedules). There are also opportunities to volunteer prior to the event especially on the work day (usually a Sunday in September) to prepare booths
and advertising signs.
Farm Fresh Receipts (Savings For Seagulls)
The chair organizes the collection of Farm Fresh receipts and will tally the amounts and submit them to Farm Fresh for rebate. You will work closely with the principal and with the computer resource teacher in deciding how the proceeds from this committee will be spent. Chairs should anticipate working several hours/week in the fall and the same in the spring when collection deadlines are looming. Finally, it is wise for the chairs of this committee to attend all monthly PTA board meetings.
Gull Gift Shop
This chair/committee organizes a shopping event in December for students to shop from $2 gifts for their friends and family. All gifts are wrapped and the students really enjoy this special event.
Field Day
Field Day is an all day event held on a Friday in early June. The day consists of fun outdoor activities such as team relays, collaboration games, and an obstacle course for all the students to participate in. The day is usually split up with half of the grades participating in the morning and the other half in the afternoon. Coordinators work with the school staff to plan the day’s events and ensure the day runs smoothly. They are also encouraged to attend all board meetings. Both parent and Cox high school volunteers are needed to help run the event as well as assist the room mothers with individual classrooms. This is a great way to wrap up the school year, and in the past, both the students and the parents have had a lot of FUN!!
Field Day T Shirts
(Description in process)
Fitness Club
(Description in process)
Graduation
This committee is composed of at least one 5th grade and 4th grade parent volunteers. They are responsible for working with the 5th grade lead teacher to organize the activities related to the 5th grade “moving-on ceremony”. This includes coordination of food at the student’s end of year off-campus activity (sponsored by the school and in past years has been a skating party) and the parent/family reception that is held after the graduation ceremony. Chairpersons are expected to attend monthly board meetings.
Hospitality
(Description in process)
Lost & Found
This chair organizes the Lost and Found located in the cafeteria.
Military Liaison
(Description in progress)
Moving On Ceremony
(Description in progress)
Original Art (Silver Graphics)
This is a fundraising committee for the PTA. Chairpersons are responsible for coordinating with the Art teacher, an outside vendor, the principal and the PTA
president. Children draw a picture in art class. The picture is sent to an outside vendor who reproduces the picture onto various items (i.e. mugs, tee
shirts, tiles) that are then made available to families for purchase. The coordinators handle all communication with the vendor, order processing, money
collection, distribution of the art items, and follow up as needed. This committee is active at the beginning of the school year and usually wraps up by
January. Chairs for this committee are also expected to attend monthly board meetings.
Parliamentarian
(Description in progress)
Partners In Education
(Description in progress)
Reflections (Arts in Education)
The annual PTA Reflections program is one of the best hands-on activities of the PTA. Every student is challenged and encouraged to produce an original artistic entry via literature, music composition, photography, dance, video or visual art. The Reflections committee is responsible for marketing the event to students in order to obtain the highest number of entries possible. This is done through flyers, posters, morning announcements, bulletin boards, entry packets and classroom visitations. The Reflections committee is responsible for producing all of the above items. They are also responsible for obtaining judges and couriering entries to and from judges. The first place entries also need to be delivered to the designated citywide location for inclusion in the citywide contest. Two assemblies are planned by the committee chairs to present all participants with an award or participant ribbon sometime in December. The committee procures these prizes/awards.
Committee members should plan to spend 2-3 hours a week on the committee during the months gearing up to the deadline and then the week of the deadline should plan to spend approximately 8-10 hours a week on the event. Work can be done at home or at school, but committee members need to be able to go back and forth to school at least every other day to pick up submitted entries. Chairpersons for this committee are expected to attend monthly board meetings.
Room Liaison Coordinator
Individual classroom teachers select Room Liaison at the beginning of the school year. The room liaison coordinator holds an orientation session (usually scheduled for the evening - sometime in late September) for all room liaison. At this meeting the Room Liaison Handbook is distributed and the duties of the Room Liaisons are discussed. The Room Liaison Coordinator compiles a list of room liaisons and contact information. They also are responsible for notification of room liaisons regarding special events taking place at John B Dey so that all room liaisons are doing similar things for all teachers. Room Liaisons and Teachers benefit from this committee because it keeps everyone on the same page with the same goals in mind.
This position is minimally time consuming. Most of the effort takes place at the beginning of the school year in making sure each teacher has a Room Liaisons and compiling contact information and attending monthly board meetings.
Scholarship
J.B. Dey PTA funds scholarships annually. The scholarships were established in the memory of past school employees and are awarded to graduating seniors that have attended J.B. Dey in the past and or to current teachers who are furthering their education. The Scholarship Committee is responsible for judging scholarship applications and determining the winning applicants. The beneficiaries of the committee are the winning applicants who receive the $500 scholarships. The Committee Chair is active in Dec/Jan and then again in April and is encouraged to attend all board meetings. The committee must have 9 volunteers and one chairman. The 9 volunteers need to devote approximately 4 hours during a one week time period in April toward reading and evaluating the scholarship applications. The volunteers are grouped into 3’s and given copies of the scholarship applications to read and judge. Each of the 3 scholarships receive 12-15 applications. The reading can be done at home.
School Supplies
This chair forwards the upcoming class supply list to a vendor who fullfills and ships ready made supply boxes to the school. Pre-ordered school supplies are then distributed to the classroom before the start of school.
Spirit Wear
This committee is responsible for working with the PTA officers to determine the year’s theme and LOGO. The committee chair chooses a vendor to reproduce the LOGO onto tee shirts or other items that will be made available to J.B. Dey staff and families for purchase. Chairpersons are responsible for coordinating advertising, ordering, distributing, and follow-up with the purchase of these items as well as attending monthly board meetings.
Staff Appreciation
This committee is responsible for recognizing school employees throughout the year in some way. The committee chairs coordinate with the PTA president to
determine who will be recognized and how. Past committees have hosted 1-2 teacher/staff lunches during the year, and have purchased token recognition
gifts for such staff as bus drivers, secretaries, and the school nurse. Committee chairs are also expected to attend monthly board
meetings.
Volunteers in Education (V.I.E.)
The VIE consists of two co-chairs that share the responsibility of coordinating and recognizing the volunteers throughout the year at J.B. Dey. In this position you interact with all the committees, administration, faculty, staff and parents in the school. Each month the co-chairs select the volunteers of the month from the nominations, recruit volunteers for various events, tabulate volunteer hours, place volunteers, maintain paperwork and databases and attend the board and general meetings of the PTA. This committee is active beginning in August, to prepare for the new school year, and winds down in June. The majority of the work is done at home with approximately 25% at school. Hours involved: 10-20 monthly per co-chair.
Volunteers in Education (V.I.E.) Website
Found at http://www.jbdpta.my-pta.org, this chair is a webmaster and creates volunteer slots and descriptions for both the school and PTA's volunteer needs.
Website - PTA
(Description in progress)
(Description in process)
Beautification – Gardening Club
The Beautification/Gardening Club committee is responsible for keeping up school flower beds and flower pots at the front entrance of the school– including weeding planting, and making sure the city does its part (spraying for weeds, mulching). It is also responsible for keeping up the outdoor classroom (weeding, planting, getting city to mulch, and spray for weeds) and for coordinating the Gardening Club. Beautification efforts are ongoing throughout the school year. The Garden club meets one time monthly during the school year, and is open to student’s grades 2-5. Students work with parent volunteers in the garden learning about gardening and planting and maintaining the garden.
This committee chairperson is responsible for scheduling beautification and garden club workdays, attending board meetings
and coordinating efforts with school personnel for front entrance beautification efforts. Volunteers need to be energetic and love to garden.
Some knowledge of plants is desirable but not necessary. Garden Club volunteers will work directly with students.
Benevolence
(Description in process)
Bingo Night
(Description in process)
Box Tops (Savings for Seagulls)
Chairs will be responsible for organizing a school-wide “Box Tops in Education” collection, then preparing the box tops for and submitting them to General Mills for rebate. You will work closely with the principal and with the computer resource teacher in deciding how the proceeds from this committee will be spent. Chairs should anticipate working several hours/week in the fall and the same in the spring when collection deadlines are looming. Finally, it is wise for the chairs of this committee to attend all monthly PTA board meetings.
Directory
This committee is responsible for developing an annual directory of student information that is distributed to each family and staff member in the school. Specific
responsibilities include: gathering student, PTA, SCA, and faculty information, as well as advertising sponsors.
The information gathered is put in a database then sorted and checked for accuracy. Microsoft Publisher is utilized to format the information. It is then printed, collated, stapled, and distributed. The committee begins the first week of school and the goal is for the directories to be distributed by the end of October. The committee chairperson organizes the volunteer efforts, final directory editing, coordinates copy and distribution efforts, and attends monthly board meetings.
Most work is done at home by the chair and volunteers who alphabetize the information forms and those that enter the information into the database. It is recommended to have 5-7 volunteers who will help with the alphabetizing, data entry and proofreading along with the Committee Chair. Approximately 60 - 80 hours total will be required.
This chair updates the JBD PTA Facebook pages with announcements and responds to questions coming in through the site.
Fall Festival
This is a major fundraising and community event sponsored by the PTA in the fall. It is very well attended and is a day that families look forward to annually. The
event features food, entertainment, children’s games and other activities and is held in back of the school on a Saturday afternoon.
Committee Chairpersons are responsible for coordinating all aspects of the festival, including solicitation and follow-up with local business sponsorships, volunteer recruitment and supervision (including parents and high school students), event advertising, repair, construction, and setup, and tear-down of event booths, coordination of food and other vendors, permit applications, purchase of prizes, and coordination with school personnel and PTA officers, and attending monthly board meetings. Past events have featured a cakewalk, carnival games, hat decorating, magic show, maze, face and hair painting and more. Sub-committees are established by the chairpersons to handle different aspects of the event and are responsible for completing tasks as assigned as well as communicating progress and needs.
Many volunteers are needed and utilized in all aspects of event preparation. They are especially needed on the day of the event to work on set up and/or clean up of the carnival booths and during the event to work a 1-2 hour shift (classrooms are assigned specific booths and room parents coordinate the parent volunteer schedules). There are also opportunities to volunteer prior to the event especially on the work day (usually a Sunday in September) to prepare booths
and advertising signs.
Farm Fresh Receipts (Savings For Seagulls)
The chair organizes the collection of Farm Fresh receipts and will tally the amounts and submit them to Farm Fresh for rebate. You will work closely with the principal and with the computer resource teacher in deciding how the proceeds from this committee will be spent. Chairs should anticipate working several hours/week in the fall and the same in the spring when collection deadlines are looming. Finally, it is wise for the chairs of this committee to attend all monthly PTA board meetings.
Gull Gift Shop
This chair/committee organizes a shopping event in December for students to shop from $2 gifts for their friends and family. All gifts are wrapped and the students really enjoy this special event.
Field Day
Field Day is an all day event held on a Friday in early June. The day consists of fun outdoor activities such as team relays, collaboration games, and an obstacle course for all the students to participate in. The day is usually split up with half of the grades participating in the morning and the other half in the afternoon. Coordinators work with the school staff to plan the day’s events and ensure the day runs smoothly. They are also encouraged to attend all board meetings. Both parent and Cox high school volunteers are needed to help run the event as well as assist the room mothers with individual classrooms. This is a great way to wrap up the school year, and in the past, both the students and the parents have had a lot of FUN!!
Field Day T Shirts
(Description in process)
Fitness Club
(Description in process)
Graduation
This committee is composed of at least one 5th grade and 4th grade parent volunteers. They are responsible for working with the 5th grade lead teacher to organize the activities related to the 5th grade “moving-on ceremony”. This includes coordination of food at the student’s end of year off-campus activity (sponsored by the school and in past years has been a skating party) and the parent/family reception that is held after the graduation ceremony. Chairpersons are expected to attend monthly board meetings.
Hospitality
(Description in process)
Lost & Found
This chair organizes the Lost and Found located in the cafeteria.
Military Liaison
(Description in progress)
Moving On Ceremony
(Description in progress)
Original Art (Silver Graphics)
This is a fundraising committee for the PTA. Chairpersons are responsible for coordinating with the Art teacher, an outside vendor, the principal and the PTA
president. Children draw a picture in art class. The picture is sent to an outside vendor who reproduces the picture onto various items (i.e. mugs, tee
shirts, tiles) that are then made available to families for purchase. The coordinators handle all communication with the vendor, order processing, money
collection, distribution of the art items, and follow up as needed. This committee is active at the beginning of the school year and usually wraps up by
January. Chairs for this committee are also expected to attend monthly board meetings.
Parliamentarian
(Description in progress)
Partners In Education
(Description in progress)
Reflections (Arts in Education)
The annual PTA Reflections program is one of the best hands-on activities of the PTA. Every student is challenged and encouraged to produce an original artistic entry via literature, music composition, photography, dance, video or visual art. The Reflections committee is responsible for marketing the event to students in order to obtain the highest number of entries possible. This is done through flyers, posters, morning announcements, bulletin boards, entry packets and classroom visitations. The Reflections committee is responsible for producing all of the above items. They are also responsible for obtaining judges and couriering entries to and from judges. The first place entries also need to be delivered to the designated citywide location for inclusion in the citywide contest. Two assemblies are planned by the committee chairs to present all participants with an award or participant ribbon sometime in December. The committee procures these prizes/awards.
Committee members should plan to spend 2-3 hours a week on the committee during the months gearing up to the deadline and then the week of the deadline should plan to spend approximately 8-10 hours a week on the event. Work can be done at home or at school, but committee members need to be able to go back and forth to school at least every other day to pick up submitted entries. Chairpersons for this committee are expected to attend monthly board meetings.
Room Liaison Coordinator
Individual classroom teachers select Room Liaison at the beginning of the school year. The room liaison coordinator holds an orientation session (usually scheduled for the evening - sometime in late September) for all room liaison. At this meeting the Room Liaison Handbook is distributed and the duties of the Room Liaisons are discussed. The Room Liaison Coordinator compiles a list of room liaisons and contact information. They also are responsible for notification of room liaisons regarding special events taking place at John B Dey so that all room liaisons are doing similar things for all teachers. Room Liaisons and Teachers benefit from this committee because it keeps everyone on the same page with the same goals in mind.
This position is minimally time consuming. Most of the effort takes place at the beginning of the school year in making sure each teacher has a Room Liaisons and compiling contact information and attending monthly board meetings.
Scholarship
J.B. Dey PTA funds scholarships annually. The scholarships were established in the memory of past school employees and are awarded to graduating seniors that have attended J.B. Dey in the past and or to current teachers who are furthering their education. The Scholarship Committee is responsible for judging scholarship applications and determining the winning applicants. The beneficiaries of the committee are the winning applicants who receive the $500 scholarships. The Committee Chair is active in Dec/Jan and then again in April and is encouraged to attend all board meetings. The committee must have 9 volunteers and one chairman. The 9 volunteers need to devote approximately 4 hours during a one week time period in April toward reading and evaluating the scholarship applications. The volunteers are grouped into 3’s and given copies of the scholarship applications to read and judge. Each of the 3 scholarships receive 12-15 applications. The reading can be done at home.
School Supplies
This chair forwards the upcoming class supply list to a vendor who fullfills and ships ready made supply boxes to the school. Pre-ordered school supplies are then distributed to the classroom before the start of school.
Spirit Wear
This committee is responsible for working with the PTA officers to determine the year’s theme and LOGO. The committee chair chooses a vendor to reproduce the LOGO onto tee shirts or other items that will be made available to J.B. Dey staff and families for purchase. Chairpersons are responsible for coordinating advertising, ordering, distributing, and follow-up with the purchase of these items as well as attending monthly board meetings.
Staff Appreciation
This committee is responsible for recognizing school employees throughout the year in some way. The committee chairs coordinate with the PTA president to
determine who will be recognized and how. Past committees have hosted 1-2 teacher/staff lunches during the year, and have purchased token recognition
gifts for such staff as bus drivers, secretaries, and the school nurse. Committee chairs are also expected to attend monthly board
meetings.
Volunteers in Education (V.I.E.)
The VIE consists of two co-chairs that share the responsibility of coordinating and recognizing the volunteers throughout the year at J.B. Dey. In this position you interact with all the committees, administration, faculty, staff and parents in the school. Each month the co-chairs select the volunteers of the month from the nominations, recruit volunteers for various events, tabulate volunteer hours, place volunteers, maintain paperwork and databases and attend the board and general meetings of the PTA. This committee is active beginning in August, to prepare for the new school year, and winds down in June. The majority of the work is done at home with approximately 25% at school. Hours involved: 10-20 monthly per co-chair.
Volunteers in Education (V.I.E.) Website
Found at http://www.jbdpta.my-pta.org, this chair is a webmaster and creates volunteer slots and descriptions for both the school and PTA's volunteer needs.
Website - PTA
(Description in progress)