JBD PTA Committees
Committees
Beach Bash (5th)
This committee plans a fun event for the 5th graders at the end of the school year.
Beautification
The Beautification Committee is responsible for keeping up school flower beds and flower pots at the front entrance of the school– including weeding planting, and making sure the city does its part (spraying for weeds, mulching). Beautification efforts are ongoing throughout the school year. Attending monthly PTA meetings is requested.
Bingo Night
This committee organizes the annual Bingo Night fundraiser. This event is held in the evening at the school. Students and families attend together. The committee is responsible for getting silent auction items from community businesses, finding a supplier for the food, acquiring bingo tickets, having an MC for the evening to call the numbers and attending the event. Attending monthly PTA meetings is requested.
Fall Festival
This is a major fundraising and community event sponsored by the PTA in the fall. It is very well attended and is a day that families look forward to annually. The event features food, entertainment, children’s games and other activities and is held in back of the school on a Saturday afternoon.
Committee Chairpersons are responsible for coordinating all aspects of the festival, including solicitation and follow-up with local business sponsorships, volunteer recruitment and supervision (including parents and high school students), event advertising, repair, construction, and setup, and tear-down of event booths, coordination of food and other vendors, permit applications, purchase of prizes, and coordination with school personnel and PTA officers, and attending monthly board meetings. Past events have featured a cakewalk, carnival games, hat decorating, magic show, maze, face and hair painting and more. Sub-committees are established by the chairpersons to handle different aspects of the event and are responsible for completing tasks as assigned as well as communicating progress and needs.
Many volunteers are needed and utilized in all aspects of event preparation. They are especially needed on the day of the event to work on set up and/or clean up of the carnival booths and during the event to work a 1-2 hour shift (classrooms are assigned specific booths and room parents coordinate the parent volunteer schedules). There are also opportunities to volunteer prior to the event especially on the work day (usually a Sunday in September) to prepare booths and advertising signs.
Field Day
Field Day is an all day event held on a Friday in early June. The day consists of fun outdoor activities such as team relays, collaboration games, and an obstacle course for all the students to participate in. The day is usually split up with half of the grades participating in the morning and the other half in the afternoon. Coordinators work with the school staff to plan the day’s events and ensure the day runs smoothly. They are also encouraged to attend all board meetings. Both parents and Cox high school volunteers are needed to help run the event as well as assist the room liaisons with individual classrooms.
5th Grade Graduation
This committee is composed of at least one 5th grade and 4th grade parent volunteers. They are responsible for working with the 5th grade lead teacher to organize the activities related to the 5th grade “moving-on ceremony”. This includes coordination of food at the student’s end of year off-campus activity (sponsored by the school and in past years has been a skating party) and the parent/family reception that is held after the graduation ceremony. Chairpersons are expected to attend monthly board meetings.
Gull Gift Shop
This committee organizes a 3 day shopping event in December for students to shop for $2 gifts for their family and friends. You will begin preparing in October so all gift items are purchased, received and ready to be purchased for the event.
Hospitality
The PTA supplies the teacher lounge with snacks and drinks throughout the year. We deliver treats to the teachers for various holidays. We sponsor a back-to-school luncheon for all teachers and lunch during Teacher Appreciation Week. We also recognize staff such as bus drivers, secretaries and the school nurse. This committee is active all year. Committee members are expected to attend monthly board meetings.
Lost & Found
This chair organizes the Lost and Found located in the cafeteria. You will try to locate the owner of the items that were lost and then donate anything that is left to a local charity.
Military Liaison
You will organize events for Veteran's Day for the entire school to participate. You can also help celebrate the military child in fun, creative ways.
Partners In Education
This committee actively seeks local businesses and community members to volunteer their time and/or services to the students at JBD. Some examples include locating businesses to provide a schoolwide assembly, employees to be reading volunteers or businesses willing to donate materials or supplies.
Reflections (Arts in Education)
The annual PTA Reflections program is one of the best hands-on activities of the PTA. Every student is challenged and encouraged to produce an original artistic entry via literature, music composition, photography, dance, video or visual art. The Reflections committee is responsible for marketing the event to students in order to obtain the highest number of entries possible. This is done through flyers, posters, morning announcements, bulletin boards, entry packets and classroom visitations. The Reflections committee is responsible for producing all of the above items. They are also responsible for obtaining judges and couriering entries to and from judges. The first place entries also need to be delivered to the designated citywide location for inclusion in the citywide contest. An assembly is planned by the committee chairs to present all participants with an award or participant ribbon sometime in December. The committee procures these prizes/awards. Work can be done at home or at school, but committee members will need to go to the school to pick up submitted entries. Chairpersons for this committee are expected to attend monthly board meetings.
Room Liaison Coordinator
This chairperson will work directly with each teacher's room parent. You will attend the monthly PTA meetings in order to be able to distribute the information to each room respresentative. Individual classroom teachers select a Room Liaison at the beginning of the school year. The room liaison coordinator holds an orientation session at the beginning of the school year for all room liaisons. At this meeting the Room Liaison Handbook is distributed and the duties of the Room Liaisons are discussed. The Room Liaison Coordinator compiles a list of room liaisons and contact information. They also are responsible for notification of room liaisons regarding special events taking place at John B Dey so that all room liaisons are doing similar things for all teachers. Room Liaisons and Teachers benefit from this committee because it keeps everyone on the same page with the same goals in mind.
Savings For Seagulls
Shopper Cards - The chair organizes the linking of Harris Teeter and Kroger shopper cards from parents, teachers and staff. You will work closely with the PTA Treasurer as funds are received. Chairs should anticipate working several hours/week in the fall and the same in the spring when collection deadlines are looming.
Box Tops - The Box Tops for Education program is now digital. You are to encourage all parents, teachers and staff to participate in this program.
Amazon Smile - We will receive a percentage of each purchase made using Amazon Smile with the JBD PTA selected as the recipient. You are to encourage all parents, teachers and staff to participate in this program.
Scholarship
JBD PTA funds five scholarships annually. The scholarships were established in the memory of past school employees and are awarded to graduating seniors that have attended JBD for at least two years in the past and/or to current teachers who are furthering their education. The Scholarship Committee is responsible for judging scholarship applications and determining the winning applicants. The Committee Chair is active in Dec/Jan and then again in April and is encouraged to attend all board meetings. The committee must have 9 volunteers and one chairperson. The 9 volunteers need to devote time in April to evaluating the scholarship applications. The volunteers are grouped into 3’s and given copies of the scholarship applications to read and judge. The judging can be done at home.
Silver Graphics
This is a fundraising committee for the PTA. Chairpersons are responsible for coordinating with the Art teacher, an outside vendor, the principal and the PTA president. Children draw a picture in art class. The picture is sent to an outside vendor who reproduces the picture onto various items (i.e. mugs, tee
shirts, tiles) that are then made available to families for purchase. The coordinators handle all communication with the vendor, order processing, money
collection, distribution of the art items, and follow up as needed. This committee is active at the beginning of the school year and usually wraps up by
January. Chairs for this committee are also expected to attend monthly board meetings.
Spirit Wear
This committee is responsible for working with the PTA officers to determine the year’s theme and LOGO. The committee chair chooses a vendor to reproduce the LOGO onto tee shirts or other items that will be made available to teachers, staff, students and families for purchase. Chairpersons are responsible for coordinating the advertising, ordering, distributing, and follow-up with the purchase of these items as well as attending monthly board meetings.
Volunteers in Education (V.I.E.)
The VIE consists of two co-chairs that share the responsibility of coordinating and recognizing the volunteers throughout the year at JBD. In this position you interact with all the committees, administration, faculty, staff and parents in the school. Each month the co-chairs select the volunteers of the month from the nominations, recruit volunteers for various events, tabulate volunteer hours, place volunteers, maintain paperwork and databases and attend the board and general meetings of the PTA. This committee is active beginning in August, to prepare for the new school year and winds down in June. Most of this work can be done from home.
Volunteers in Education (V.I.E.) Website - The VIE chairperson is the webmaster of our volunteer website and creates volunteer slots and descriptions for both the school and PTA's volunteer needs. http://www.jbdpta.my-pta.org
Webmaster - JBD PTA Website
This chairperson is responsible for keeping the JBD PTA website current and up to date. You will work closely with the PTA President to ensure accuracy of information posted to the site.
This committee plans a fun event for the 5th graders at the end of the school year.
Beautification
The Beautification Committee is responsible for keeping up school flower beds and flower pots at the front entrance of the school– including weeding planting, and making sure the city does its part (spraying for weeds, mulching). Beautification efforts are ongoing throughout the school year. Attending monthly PTA meetings is requested.
Bingo Night
This committee organizes the annual Bingo Night fundraiser. This event is held in the evening at the school. Students and families attend together. The committee is responsible for getting silent auction items from community businesses, finding a supplier for the food, acquiring bingo tickets, having an MC for the evening to call the numbers and attending the event. Attending monthly PTA meetings is requested.
Fall Festival
This is a major fundraising and community event sponsored by the PTA in the fall. It is very well attended and is a day that families look forward to annually. The event features food, entertainment, children’s games and other activities and is held in back of the school on a Saturday afternoon.
Committee Chairpersons are responsible for coordinating all aspects of the festival, including solicitation and follow-up with local business sponsorships, volunteer recruitment and supervision (including parents and high school students), event advertising, repair, construction, and setup, and tear-down of event booths, coordination of food and other vendors, permit applications, purchase of prizes, and coordination with school personnel and PTA officers, and attending monthly board meetings. Past events have featured a cakewalk, carnival games, hat decorating, magic show, maze, face and hair painting and more. Sub-committees are established by the chairpersons to handle different aspects of the event and are responsible for completing tasks as assigned as well as communicating progress and needs.
Many volunteers are needed and utilized in all aspects of event preparation. They are especially needed on the day of the event to work on set up and/or clean up of the carnival booths and during the event to work a 1-2 hour shift (classrooms are assigned specific booths and room parents coordinate the parent volunteer schedules). There are also opportunities to volunteer prior to the event especially on the work day (usually a Sunday in September) to prepare booths and advertising signs.
Field Day
Field Day is an all day event held on a Friday in early June. The day consists of fun outdoor activities such as team relays, collaboration games, and an obstacle course for all the students to participate in. The day is usually split up with half of the grades participating in the morning and the other half in the afternoon. Coordinators work with the school staff to plan the day’s events and ensure the day runs smoothly. They are also encouraged to attend all board meetings. Both parents and Cox high school volunteers are needed to help run the event as well as assist the room liaisons with individual classrooms.
5th Grade Graduation
This committee is composed of at least one 5th grade and 4th grade parent volunteers. They are responsible for working with the 5th grade lead teacher to organize the activities related to the 5th grade “moving-on ceremony”. This includes coordination of food at the student’s end of year off-campus activity (sponsored by the school and in past years has been a skating party) and the parent/family reception that is held after the graduation ceremony. Chairpersons are expected to attend monthly board meetings.
Gull Gift Shop
This committee organizes a 3 day shopping event in December for students to shop for $2 gifts for their family and friends. You will begin preparing in October so all gift items are purchased, received and ready to be purchased for the event.
Hospitality
The PTA supplies the teacher lounge with snacks and drinks throughout the year. We deliver treats to the teachers for various holidays. We sponsor a back-to-school luncheon for all teachers and lunch during Teacher Appreciation Week. We also recognize staff such as bus drivers, secretaries and the school nurse. This committee is active all year. Committee members are expected to attend monthly board meetings.
Lost & Found
This chair organizes the Lost and Found located in the cafeteria. You will try to locate the owner of the items that were lost and then donate anything that is left to a local charity.
Military Liaison
You will organize events for Veteran's Day for the entire school to participate. You can also help celebrate the military child in fun, creative ways.
Partners In Education
This committee actively seeks local businesses and community members to volunteer their time and/or services to the students at JBD. Some examples include locating businesses to provide a schoolwide assembly, employees to be reading volunteers or businesses willing to donate materials or supplies.
Reflections (Arts in Education)
The annual PTA Reflections program is one of the best hands-on activities of the PTA. Every student is challenged and encouraged to produce an original artistic entry via literature, music composition, photography, dance, video or visual art. The Reflections committee is responsible for marketing the event to students in order to obtain the highest number of entries possible. This is done through flyers, posters, morning announcements, bulletin boards, entry packets and classroom visitations. The Reflections committee is responsible for producing all of the above items. They are also responsible for obtaining judges and couriering entries to and from judges. The first place entries also need to be delivered to the designated citywide location for inclusion in the citywide contest. An assembly is planned by the committee chairs to present all participants with an award or participant ribbon sometime in December. The committee procures these prizes/awards. Work can be done at home or at school, but committee members will need to go to the school to pick up submitted entries. Chairpersons for this committee are expected to attend monthly board meetings.
Room Liaison Coordinator
This chairperson will work directly with each teacher's room parent. You will attend the monthly PTA meetings in order to be able to distribute the information to each room respresentative. Individual classroom teachers select a Room Liaison at the beginning of the school year. The room liaison coordinator holds an orientation session at the beginning of the school year for all room liaisons. At this meeting the Room Liaison Handbook is distributed and the duties of the Room Liaisons are discussed. The Room Liaison Coordinator compiles a list of room liaisons and contact information. They also are responsible for notification of room liaisons regarding special events taking place at John B Dey so that all room liaisons are doing similar things for all teachers. Room Liaisons and Teachers benefit from this committee because it keeps everyone on the same page with the same goals in mind.
Savings For Seagulls
Shopper Cards - The chair organizes the linking of Harris Teeter and Kroger shopper cards from parents, teachers and staff. You will work closely with the PTA Treasurer as funds are received. Chairs should anticipate working several hours/week in the fall and the same in the spring when collection deadlines are looming.
Box Tops - The Box Tops for Education program is now digital. You are to encourage all parents, teachers and staff to participate in this program.
Amazon Smile - We will receive a percentage of each purchase made using Amazon Smile with the JBD PTA selected as the recipient. You are to encourage all parents, teachers and staff to participate in this program.
Scholarship
JBD PTA funds five scholarships annually. The scholarships were established in the memory of past school employees and are awarded to graduating seniors that have attended JBD for at least two years in the past and/or to current teachers who are furthering their education. The Scholarship Committee is responsible for judging scholarship applications and determining the winning applicants. The Committee Chair is active in Dec/Jan and then again in April and is encouraged to attend all board meetings. The committee must have 9 volunteers and one chairperson. The 9 volunteers need to devote time in April to evaluating the scholarship applications. The volunteers are grouped into 3’s and given copies of the scholarship applications to read and judge. The judging can be done at home.
Silver Graphics
This is a fundraising committee for the PTA. Chairpersons are responsible for coordinating with the Art teacher, an outside vendor, the principal and the PTA president. Children draw a picture in art class. The picture is sent to an outside vendor who reproduces the picture onto various items (i.e. mugs, tee
shirts, tiles) that are then made available to families for purchase. The coordinators handle all communication with the vendor, order processing, money
collection, distribution of the art items, and follow up as needed. This committee is active at the beginning of the school year and usually wraps up by
January. Chairs for this committee are also expected to attend monthly board meetings.
Spirit Wear
This committee is responsible for working with the PTA officers to determine the year’s theme and LOGO. The committee chair chooses a vendor to reproduce the LOGO onto tee shirts or other items that will be made available to teachers, staff, students and families for purchase. Chairpersons are responsible for coordinating the advertising, ordering, distributing, and follow-up with the purchase of these items as well as attending monthly board meetings.
Volunteers in Education (V.I.E.)
The VIE consists of two co-chairs that share the responsibility of coordinating and recognizing the volunteers throughout the year at JBD. In this position you interact with all the committees, administration, faculty, staff and parents in the school. Each month the co-chairs select the volunteers of the month from the nominations, recruit volunteers for various events, tabulate volunteer hours, place volunteers, maintain paperwork and databases and attend the board and general meetings of the PTA. This committee is active beginning in August, to prepare for the new school year and winds down in June. Most of this work can be done from home.
Volunteers in Education (V.I.E.) Website - The VIE chairperson is the webmaster of our volunteer website and creates volunteer slots and descriptions for both the school and PTA's volunteer needs. http://www.jbdpta.my-pta.org
Webmaster - JBD PTA Website
This chairperson is responsible for keeping the JBD PTA website current and up to date. You will work closely with the PTA President to ensure accuracy of information posted to the site.